Job Description
Happy People Studio:
At Happy People Studio, we harness the power of art, design, and creativity to spread joy and positivity. We are seeking an Assistant to the CEO who will provide high-level strategic support to maximize our CEO’s effectiveness in leadership roles.
Job Summary:
The Assistant to the CEO will engage in sophisticated administrative management, coordinate executive activities, and oversee detailed tasks delegated to the Assistant for Finance & HR Admin. This role is crucial for enhancing the operational efficiency of our leadership.
Key Responsibilities:
1. Financial Management Support:
- Assist in managing and monitoring studio budgets.
- Prepare financial statements and reports for review.
- Coordinate with the Brand Manager, Accountant, and Sales team to ensure financial health.
2. Executive Support:
- Manage the CEO’s calendar, including scheduling high-level meetings, events, and studio time.
- Prepare materials for meetings and ensure follow-up actions are executed.
3. Communication Management:
- Handle communications on behalf of the CEO, including drafting correspondence and managing external communications.
4. Strategic Planning Assistance:
- Assist in organizing materials for strategic planning sessions and presentations.
5. KOL and Influencer Task Management:
- Coordinate the CEO’s engagements as a Key Opinion Leader (KOL), including media appearances and collaborations.
- Manage 4-6 KOL tasks per month, ensuring efficient handling of all logistics.
6. Project Oversight:
- Monitor major projects and initiatives, liaising with the team to ensure alignment with strategic objectives.
7. ClientRelations:
- Support the CEO in maintaining and nurturing relationships with business partners, clients, and followers.
- Manage and organize networking events and public appearances.
Standard Operating Procedures (SOP):
- Morning Briefing: Outline the day’s priorities and review the schedule to ensure no conflicts.
- Communication Handling: Manage and prioritize emails and calls to ensure the CEO receives only essential communications.
- Document Preparation and Management: Prepare briefing documents for meetings and oversee document preparation for quality and accuracy.
- Strategic Support: Assist in the formulation of strategic documents and presentations.
- Meeting Management: Schedule and confirm high-level meetings and follow up with necessary actions.
- Performance Reviews: Regularly review the performance of the Assistant to ensure efficient support of the executive office.
Character and Skills:
- Responsibility and Reliability: Ensures tasks are completed on time and meets high standards.
- Detail-Oriented: Meticulous in managing schedules and correspondence.
- Adaptability: Able to swiftly adjust to changing priorities and manage unexpected situations.
- Communication Skills: Effective in both written and verbal communication.
- Analytical Skills: Strong ability to interpret financial data and make informed decisions.
Applicant Requirements:
- Age: 30-36, open to ALL genders.
- Educational Background: Degree in Business Administration, Finance, or a related field.
- Experience: Minimum of 3 years in a management or executive support role.
- Language Skills: Fluent in English, with proficiency in both written and verbal communication.
- Additional Skills: Candidates with expertise in AI will be considered preferentially.
